The process of adding, editing, or deleting an extra within a package begins on the Edit Package window.
Click Add in the Items in Package section of the Edit Package window to display the Add Extra to Package window where you can add extras you have defined to the package.
Select the extra to add from the list of extras.
Set the adjustment to the lodging rate. The rate adjustment can be a percentage, a dollar amount, or can be a fixed nightly rate either before tax or after tax. The program will calculate the proper lodging rate and tax amount to arrive at the fixed rate you want if you select after tax.
Select the method of charge for the extra.
Once per invoice - The invoice will contain the charge for the extra one time.
Based on number of guests - the invoice will contain one charge per guest. For example, if you have 4 guests, the invoice will list four charges for the extra.
Based on dates of stay - the invoice will contain one charge per day selected and you can select every option so you can charge for multiple days. For example, if you select charge on arrival date, the invoice will contain one charge. If you also select charge on departure date, the invoice will contain two charges.
Based on number of guests and dates of stay - the invoice will contain charges for each guest times the number of days indicated. For example, if you have four guests and you also select charge on arrival date, then the invoice will have four charges (4 guests x 1 day). However, if you charge your four guests each day and they are staying 5 days, then you will check three date options: arrival date, departure date, and on every day in between. The invoice will then charge for the extra 20 times (4 guests x 5 days).
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You can set up some very elaborate charging scenarios. For example: You have four guests who want a ski package. if you add a ski package and charge for each guest, then the invoice will contain four charges for the ski package - one for each guest. But if each guest will ski for more than one day, you will want to charge for each day. Thus, you would still select "charge every guest" but you would also check the relevant dates of stay. If your four guests are staying for three nights and want to ski for two full days, you would want to charge each guest for the two days of skiing. You could check the charge on first full day and also check the charge on last full day. The invoice would then list one charge for each guest for two days for a total of eight charges.
Be mindful of your options when selecting days to charge, especially if the days are in combination with also charging by number of guests. |
Click OK to return to the Add Package window.
6. Click OK.
Select the extra to edit from the Items in Package section of the Edit Package window.
Click Edit to display the Add Extra to Package window.
Change the information.
Click OK.
Select the extra to delete from the Items in Package section of the Edit Package window.
Click Delete.
Click OK at the deletion confirmation message.
